‘What is an MIS?’ Fortunately, the function and purpose of a Management Information System is easily explained – put simply, Management Information Systems are used to store, track, validate and report on data that might be useful to an organisation. They are frequently industry-specific, and are primarily used to streamline back-office administration.
What is a Management Information System used for?
In practice, Management Information Systems are used to store and control pertinent data to the day-to-day operation of a business. This can include financial data, statutory data, and many other forms of information tracked by an organisation.
Using a Management Information System should be a critical component in any complex programme delivery such as Apprenticeships or Employability.
Reasons to use a Management Information System:
- Establish workflows and processes.
- Track data against users, contracts, organisations and contacts.
- Use ‘business logic‘ to manage funding validation, compliance, input errors and more.
- Generate granular, custom reports that can be used to review anything from KPIs to attendance.
- Provide Contract Funders with claim data either via extracts or reports.
An MIS saves administrators time and increases data accuracy along each and every stage of a programme’s delivery, sasing the burden on administrators and helping with time-sensitive submissions.
In the FE Sector, Management Information Systems can be an invaluable tool when preparing data for the submitting your learner data via the Government’s online service.
Quality of life features such as real-time validation checking mean that data can be checked for compliance at the point of input. This means users don’t have to wait until after a lengthy FIS submission to check for data compliance.
In the Employability Sector, MIS systems can be an invaluable tool when preparing data for submitting your Participant data, for instance the Government guidelines for UK Shared Prosperity Fund: interventions, outputs and indicators
Quality of life features such as real-time validation checking mean that data can be checked for compliance at the point of input, Business Logic and workflows ensure accurate data recording against programme requirements and is adhered to, for example eligibility check timescales, frequency of reviews and triaging referrals.
Furthermore, an MIS will save historical data, track learner journeys and produce reports based on the user’s submissions, bolstering their delivery with critical management information.